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NEW book release ``Forecast Scheduling with Microsoft Project 2013`` NEW software release ``Forecast Scheduling Application`` - improve your schedules


Eric Uyttewaal's books:


Forecast Scheduling 2013

Forecast Scheduling 2010

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Forecast Scheduling with Microsoft Project 2013
For those who are experienced MS Project users and use it without Project Server.

Program Prerequisite

Participants must have managed at least one project from beginning to end with Microsoft® Project. If you don’t meet this requirement we recommend you take our MS Project Fundamentals course.

About This Course

This 2-day workshop is designed to check-up on your day-to-day scheduling to make sure you are using the best practices of scheduling with Project 2013. These best practices have been established by Eric Uyttewaal and his team through evaluating and certifying over 1,000 real-life schedules. The overall goal of the course is to get the most benefit from using the tool. The content is restricted to scheduling a single project in Microsoft Project as a standalone application. Each participant will receive:

  • a copy of the Forecast Scheduling with Microsoft Project 2013 textbook
  • NEW a free one-year license for our Forecast Scheduling App that performs the checks on best practices in an automated fashion and helps you improve your schedule.

Dates: Click here for a listing of Course Dates and for purchasing a course.

Who Should Attend

The Forecast Scheduling course is designed for people who are using MS Project regularly, even if this is as often as a day-to-day basis: project schedulers, project team members, project managers, project controllers, project control officers, and project engineers.

Learning Objectives

After this course, you will:

  • Have a thorough understanding of the MS Project user interface and its workings behind the screen
  • Be able to create a valid and dynamic model of your project to forecast it
  • Be aware of the best practices of scheduling with MS Project
  • Be an expert in optimizing the project schedule:
    • how to squeeze time out of a project schedule when you need it
    • how to find dollar contingencies in a project budget
  • Be able to create custom reports and views that meet the needs of stakeholders in your project
  • Know how to efficiently update the schedule during project execution to continuously forecast the project end date and cost
  • Know the documented (and undocumented) shortcuts and features of MS Project

Please Bring to the Class


  • A computer loaded with Project 2013 Standard or Professional edition. If you have the 2010 version you can attend the course without problems. If you have Project 2007 or earlier, we recommend you load the evaluation copy of Project 2013.
  • Schedules, budgets, project documents and project files you would like to discuss with the instructor

Course Topics

The Principle of Forecast Scheduling: creating a schedule in such a way that it continually forecasts the project.

Review on efficiently entering data into MS Project

  • Working with the ribbon and the quick access toolbar
  • Options: relevant options before entering data
  • Tasks:
    • Manually scheduled tasks and when to use them
    • Creating the Work Breakdown Structure and fleshing it out to detail tasks
    • Finding the right level of detail
    • Fixed Duration, Fixed Units and Fixed Work tasks and when to use each type of task
    • Recurring tasks and overhead tasks
  • Estimates:
    • A process for estimating
    • Estimating durations or work (effort) and the task types: Fixed Duration, Fixed units and Fixed Work
    • Difficulties in estimating and solutions
  • Dependencies and the network logic:
    • The principle of dynamic schedules that saves you time
    • Using dependencies to model cause and effect in the project
    • Types of dependencies and when to use each type
    • How to check the completeness and the correctness of the network logic
  • Deadlines (target dates): how deadlines support dynamic schedules
  • Schedule Constraints (fixed dates): types of schedule constraints and how they make your schedule rigid
  • Resources:
    • Types of resources: human, material, facility, equipment and cost resources
    • Part-time, full-time and team resources
    • Varying resource availability and rates
  • Calendars: the project calendar, base calendars, resource and task calendars
  • Assignments:
    • Team Planner view, Assign Resources dialog
    • Part-time versus full-time assignments
    • Three rules to make MS Project an easy tool for you

How to manage resource workloads

  • Preventing overallocations within the project
  • Resolving overallocations:
    • Making workloads visible and finding the over-allocations
    • When to level by hand and when to rely on MS Project
  • Leveling workloads by hand:
    • The best view to resolve overallocations yourself
    • A complete list of methods to resolve overallocations manually
  • Leveling workloads automatically:
    • What MS Project can and cannot do for you in resolving overallocations
    • Leveling algorithms used by MS Project
    • Where to check how MS Project resolved the overallocations

How to decrease the duration of your project

  • Optimizing for Time (having unlimited resources): the Critical Path Method (CPM):
    • Difference between free and total slack (float)
    • Situations that fragment the Critical Path and what to do about it
    • Shortening or crashing the Critical Path
  • Optimizing for Time, Cost and Resources (having limited resources: resource-constrained scheduling)
    • How resource leveling affects the Critical Path
    • Finding the Resource Critical Path
    • Ways to shorten or crash the Resource Critical Path

How to decrease the cost of your project

  • Types of cost: fixed costs and variable costs (period cost, per unit cost, per use cost)
  • How to model each type of cost in MS Project
  • Using cost rate tables for rate escalation and multiple rates per resource
  • All the things you can do to bring down the cost

Checking the schedule before publishing

  • Did I apply the best practices?
  • Using a 40-point checklist and the NEW Forecast Scheduling App to improve your schedule

Reporting the project the way you want

  • Creating one-page reports … always!
  • How to defend a visible time buffer or cost reserve to your sponsor or client
  • Developing custom views
    • Timeline view
    • NEW 2013 Using the Reports ribbon
    • Using custom Fields, Tables, Filters and Groupings
    • How to re-use them elsewhere using the Organizer

How to enter actual progress and how to update forecasts in the schedule

  • Updating tasks versus updating assignments (time sheets)
  • Baselining: how to maintain a baseline when change requests are approved
  • How to perform efficient task updates (if you don’t have a timesheet infrastructure that transfers actual hours for each assignment back into your schedules)


Last modified:August 02 2016 14:00:58.